Make Your Car Allowance Tax-Free, Get 38% Back

Run car allowance wrong and it's taxable. This wastes money and demotivates employees. Run it right and it’s a fantastic, efficient benefit. We’ll show you how.

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38%

of allowances are wasted on avoidable taxes

Trusted by leading brands

In-House Car Allowances Suffer From Three Things

Most in-house car allowances are taxable. They aren’t connected to real employee driving needs. Even if you’re running a tax-free allowance in-house, there are risks.

Significant unnecessary tax waste

Seen as income by the IRS, employees are losing as much as 30%
Employers are losing an additional 7.65% in payroll taxes

Lack of fairness or financial efficiency

It isn’t connected to real employee driving needs
Not geographically specific
No mileage tracking by the driver, payments are arbitrary

Risk of tax and insurance compliance lapses

Business mileage might not be properly logged by drivers
You might not be ready for an audit
Insurance and other program essentials might leave you at risk

38% of allowances are wasted on avoidable taxes

How to Get a Tax-Free, Fair, Audit-Proof Car Allowance

Cardata is your fully-managed, outsourced car allowance program partner.

Generate cost savings

Save 38%* compared to taxable programs
Strategize program spend based on goals

Mitigate risk

Ensure 100% insurance compliance
Reduce audit risk with mileage logs

Motivate employees

Build driving benefits strategy on actual habits
Get employees excited about driving for work

Why Cardata?

Cardata provides software that makes allowance tax-free, fair, and compliant. Our mileage tracking software was rated most usable in-market by G2. Plus, our software is backed by the best customer success and support in the industry.

Ease of Admin

Ease of Use

Meets Requirements

Other Factors

*Products are ordered by Index score. Products are ordered alphabetically if two or more products have the same Index score.

Dedicated Support for Your Employees

From onboarding to ongoing assistance, our team of experts is here to ensure your employees have the resources and guidance they need to thrive. Experience peace of mind knowing that your employees are in capable hands with our dedicated support services.

Most Asked Questions

How does Cardata work?

Cardata offers a suite of software and services to track and reimburse your employees for using their personal vehicle for work. We enable companies to offer their employees accurate and tax-free reimbursements; down to the exact cent and mile. We build custom programs to ensure we match the right reimbursement model to our clients. As a result, we offer a variety of programs, including FAVR, Cents per Mile, and other hybrid models.

Are reimbursements really tax-free?

When your employee drivers meet the criteria of the vehicle reimbursement program, reimbursements are paid totally tax-free. Driving is a legitimate business expense, and the IRS stands by that belief in its guidance for FAVR programs.

With Cardata’s powerful software and keen program oversight, we can ensure your reimbursement program remains IRS-compliant and tax-efficient.

How does Cardata’s pricing work?

Cardata provides transparent pricing and contract terms for our clients. We offer a variety of programs, including FAVR, Cents per Mile, and other hybrid models, so you can easily find a custom solution for your business budget.

Can I switch from or combine with my current program?

Absolutely! By switching to Cardata, you can expect to save up to 30% on your reimbursements. Cardata’s reimbursement solution reduces liability, removes administration and generates annual cost savings.

How are payments made to Employees?

Cardata provides automated vehicle reimbursement payments once per month, since vehicle reimbursements are paid for the prior month in entirety. Many programs have a fixed monthly allowance in addition to a variable mileage rate, so once per-month payments are the most logical.

What Our Customers Have to Say

“Best Customer Service I have had in a long time!”

Enterprise 1k+ employees

"Super easy to use with a helpful customer service department."

Owner < 50 employees

"Great customer support from beginning to end of the process"

Enterprise 1k+ employees

“Very easy to use”

Mid-market 50-1k employees