Your Vehicle Reimbursement Partner

100% IRS compliance & peace of mind
Tax-free vehicle reimbursements
Fully-managed & supported for your employees

Supported IRS Programs

Trusted by leading brands

"We see at least a 25% overall cost savings compared to a company car lease program and we’re 100% sure that the company and our staff are IRS-compliant."
- CEO, Parts Distributor

Rated 4.4/5 based on 290+ reviews

Vehicle Reimbursements. Simplified with Cardata.

Tailor-Made for Your Business Needs

Work with a Cardata expert to design a custom and compliant vehicle program that best suits your business needs.

Capture Mileage Automatically

Drivers leverage the Cardata Mobile app to accurately and effortlessly track their business trips, while managers utilize Cardata’s Cloud for robust reporting.

Reimburse Your Employees Fairly

Your drivers are paid tax-free reimbursements, directly to their bank accounts.

Cardata Supports All IRS Reimbursement Programs

Fixed and Variable Rate

The most popular program choice, FAVR (fixed and variable rate) leverages market cost data to provide tax-free reimbursements to your drivers over the IRS standard rate.

Tax-Free Car Allowance

With fewer compliance requirements than FAVR, this program allows you to offer reimbursements in a simple flat allowance or a fixed-and-variable format, tax-free up to the IRS standard mileage rate.

Cents Per Mile

A cents-per-mile (CPM) program is great for occasional drivers. Pay on a per mile basis using Cardata’s mobile app and service suite to reimburse your drivers with ease.

Most Asked Questions

How does Cardata work?

Cardata offers a suite of software and services to track and reimburse your employees for using their personal vehicle for work. We enable companies to offer their employees accurate and tax-free reimbursements; down to the exact cent and mile. We build custom programs to ensure we match the right reimbursement model to our clients. As a result, we offer a variety of programs, including FAVR, Cents per Mile, and other hybrid models.

Are reimbursements really tax-free?

When your employee drivers meet the criteria of the vehicle reimbursement program, reimbursements are paid totally tax-free. Driving is a legitimate business expense, and the IRS stands by that belief in its guidance for FAVR programs.

With Cardata’s powerful software and keen program oversight, we can ensure your reimbursement program remains IRS-compliant and tax-efficient.

How does Cardata’s pricing work?

Cardata provides transparent pricing and contract terms for our clients. We offer a variety of programs, including FAVR, Cents per Mile, and other hybrid models, so you can easily find a custom solution for your business budget.

Can I switch from or combine with my current program?

Absolutely! By switching to Cardata, you can expect to save up to 30% on your reimbursements. Cardata’s reimbursement solution reduces liability, removes administration and generates annual cost savings.

How are payments made to Employees?

Cardata provides automated vehicle reimbursement payments once per month, since vehicle reimbursements are paid for the prior month in entirety. Many programs have a fixed monthly allowance in addition to a variable mileage rate, so once per-month payments are the most logical.

How Cardata Stacks Up

Why Companies Choose Cardata

Save Time & Money

Powerful mobile app and cloud software that saves you weeks of manual work yearly. Paired with IRS compliant programming, Cardata helps you stay efficient and keep costs low.

Reduce Corporate Risk

Our built-in insurance verification, vehicle policies, and compliance oversight drastically reduce your corporate risk by holding drivers accountable when on the road for work.

Fairly Capture & Reimburse Mileage

While Cardata’s app captures accurate mileage from your drivers, our up-to-date market data helps you build and administer fair reimbursements.

Dedicated Support for Your Employees

From onboarding to ongoing assistance, our team of experts is here to ensure your employees have the resources and guidance they need to thrive. Experience peace of mind knowing that your employees are in capable hands with our dedicated support services.

How Cardata Stacks Up

Usability Index for Mileage Tracking

Cardata provides software that makes allowance tax-free, fair, and compliant. Our mileage tracking software was rated most usable in-market by G2. Plus, our software is backed by the best customer success and support in the industry.

Ease of Admin

Ease of Use

Meets Requirements

Other Factors

*Products are ordered by Index score. Products are ordered alphabetically if two or more products have the same Index score.

What Our Customers Have to Say

“Best Customer Service I have had in a long time!”

Enterprise 1k+ employees

"Super easy to use with a helpful customer service department."

Owner < 50 employees

"Great customer support from beginning to end of the process"

Enterprise 1k+ employees

“Very easy to use”

Mid-market 50-1k employees