Tax-free vehicle reimbursements, made easy
Vehicle programs are essential for mobile employees. Choosing the right one can be challenging.
Choosing the wrong vehicle program costs you and your employees
Expensive company cars
Rising vehicle costs, liability risks, and complex management make company cars costly and inefficient.
Taxable car allowances
Lead to unnecessary tax waste and unfair or inaccurate reimbursements.
Unlimited fuel cards
Create unclear cost allocations and risk of over- or under-paying.
Unaccountable mileage
Depend on inefficient manual logging and lack accountability.
*average financial waste due to efficiencies in vehicle program costs
Say Goodbye to Mileage Headaches.
Say Hello to Cardata.
Cardata makes is easy to avoid the overspend, here’s how the process works
Design
Work with a Cardata expert to design a custom and compliant vehicle program that best suits your needs.
Capture
Drivers leverage the Cardata mobile app to effortlessly track trips, while leaders utilize Cardata’s Cloud Platform for robust reporting.
Pay
Your drivers are paid tax-free reimbursements, directly to their bank accounts.
Choosing a Program Type With Cardata
We’ll work with you to select and design the best vehicle reimbursement program option for your team.
FAVR
Fixed & Variable Rate
Fair, data-driven, 100% tax-free reimbursements for high mileage drivers. The most common approach for active field employees, FAVR is tax-free no matter how much you spend. Allows for fair, reimbursements based on ZIP code.
TFCA
Tax-Free Car Allowance
Capture mileage, reduce your tax waste. An accountable reimbursement program with a fixed payment. Beneficial for employees who drive less often but require a fixed allowance. Payments are IRS-approved under Publication 463.
CPM
Cents Per Mile
Pay simple, tax-free mileage reimbursements for casual drivers. A mileage based program with easy requirements, just capture trips using the Cardata Mobile application and get paid with ease.
Our Platform Drives Results
Cardata’s products and platform support your reimbursements from end-to-end.
Mobile Driver App
Driving activity and mileage is captured automatically.
Cloud-based Admin
Access web-based reporting, business intelligence and approval.
Direct Payments
Directly deposit reimbursements into each employee’s bank account.
Compliance Tools
Insurance verification for risk reduction and tax compliance.
Real-time Rates
Robust database to calculate driving costs for accurate reimbursement.
Add-ons & Integrations
Streamline driver approvals, mitigate risk, monitor driving records and more.
Is Cardata the Better Choice? Our Customers Think So
 Partnership |
Support |
Relationship Index* |
|
|---|---|---|---|
 |
10 | 9.2 | 1st |
 |
9.0 | 8.8 | 2nd |
 |
9.5 | 9.4 | 3rd |
 |
8.5 | 9.0 | 4th |
 |
N/A | N/A | Unlisted |
*From Summer 2025 Travel & Expense Report ranked relative to listed Mileage Tracking competitors.
Is Cardata the Better Choice? Our Customers Think So
We're Not Just a Software, We’re a Partner
For over 25 years, our customers have relied on us for end-to-end support. This includes timely and accurate reimbursements, expert advice, and uncompromising service. Many clients have been with us over 10 years, and throughout, we’ve kept programs low-cost, effortless, and compliant.
1B+
Customer miles driven and optimized
30%
Avg annual cost savings per customer
$1B+
Reimbursement payments processed
25+
Years of service
Best In Class Support. By The Numbers.
80/120 SLA Model
80%
of calls answered within
80s
seconds
Email Policy
4h
average response time
< 24h
time to resolve inquiries
CSAT Commitment
95+%
Customer Satisfaction Rate
Why Teams Choose Cardata
Cost Savings
Lower costs by up to 30% compared to company cars or fixed allowances.
Ease of Use
An intuitive mobile app and AI-powered admin tools make reimbursement simple for everyone.
Fairness & Transparency
Employees get fair, accurate, tax-free payments, boosting morale and retention.
Best-in-Class Support
Our driver support is unparalleled with a 95+% customer satisfaction rate
